Guide to Writing a Memo
If you are ever tasked with writing a memo (or memorandum) it is worth knowing that this is an important means for corresponding within most places of business. The majority of organizations send memos internally between offices and/or departments. Within larger organizations, it is common for memorandums to be sent to its various divisions and/or regional branches and offices, etc. from the company’s headquarters.
When someone goes to the trouble of writing a memo, it is expected that the recipient(s), who may be executives, supervisors, managers and general staff, will read the content and take appropriate action.
Where large-scale organizations are spread out across a number of geographical regions or financially-operating departments, it is commonplace or even an everyday occurrence for memos to be circulated. A lot of big organizations such as banks have numerous branches and/or departments e.g. accounts, credit control, human resourcing, international operations, marketing, planning, etc. and each of these often has a need to communicate with other internal offices, branches, and individual members of the workforce through the use of memos and similar methods of in-company communication.
A memo can be printed or typed and sent to the intended office(s) or group(s) within a specific country and even to overseas countries. For ease of reference, it is commonplace for memos to be created in a variety of colors with individual departments or offices using their own particular color.
It is also worth noting that memo writing is used in academic settings as well as in the business world. For instance, professors often give memo assignments to their students. To be capable of writing a good memo, it is important to know the key features of this type of assignment.
Key Features of a Memo
As all memo writing experts will know, a memo contains essential and relevant information on functional and operational areas within various organizations and may be frequently referred to by the workforce in those organizations. Because they are so important and are valuable reference documents, it is usual for memos to be meticulously indexed, preserved, and filed in order to facilitate referencing and to be easy to access as sources of information. Even though a memo is similar to a business letter, these documents do contain some notable differences.
- A memo is addressed to groups of people, to people collectively, to offices, and to departments or branches. It is not usual for a memo to be addressed to a particular individual.
- A memo does not use a) a salutation, b) a complimentary ending, or c) any signatures.
- A memo does contain the date, a line dedicated to the subject matter, and the name(s) and title(s) of the issuing authority. You could describe a memo as an informal and unsigned letter.
- A memo is used to communicate with a business’s employees and offices to transmit information and/or instructions for the recipient(s) to act upon.
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- When our writer has completed your document, we edit it and check it for possible plagiarism. If you request it, our representatives will include a plagiarism report (free-of-charge) as proof of originality.
- Lastly, upon expiration of the deadline you set, your memo will be available for downloading from your Essay-Professors.com account.
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